AI scheduling and dispatch for cleaning companies
Cleaning companies usually hire an offshore VA for the calendar and the phone: recurring weekly cleans, one-time move-outs, quote follow-up, and “which crew is in which building this morning?” StaffBots is a self-serve alternative for that office work — scheduling, support, dispatch, and, on Business in a Box, lead follow-up.
Start with Starter — $299/mo · Get Dispatch VA — $799/mo · See all plans
Recurring routes, not just one-off jobs
Unlike a typical HVAC or plumbing emergency desk, a cleaning company lives on repeatable routes:
- Recurring residential or janitorial jobs that must be confirmed, not rediscovered every week
- Crew assignment when someone is out or a client adds a one-time deep clean
- Quote follow-up on move-out, Airbnb turn, or office bids
- Same-day “can you add a clean?” messages that need a yes, a no, or a later window
That mix is why scheduling and dispatch matter together here, more than a generic inbox assistant alone.
How StaffBots fits
- Scheduling books and confirms recurring and one-time jobs.
- Dispatch helps assign crews and keep status visible when you run more than one team.
- Support triages client messages so a missed clean or a gate-code question is not buried.
- Lead follow-up (Business in a Box) works the quote list.
- Admin keeps reminders and records off the owner’s personal inbox.
StaffBots is not a route-optimization or payroll product.
Which plan to start with
- Starter ($299/mo) — a smaller book of recurring clients, mostly booking and messages. Checkout.
- Dispatch VA ($799/mo) — several crews and a daily board. Checkout.
- Business in a Box ($1,499/mo + $1,000 setup) — you also want quote follow-up and admin in one suite. Checkout.
Frequently asked questions
Can StaffBots schedule recurring residential or office cleans?
Yes. Scheduling assistants are meant for recurring jobs as well as one-time deep cleans or move-outs. You set the rules for frequency, windows, and confirmations. A person should still handle special one-off constraints the software is not set up to judge.
Do I need Dispatch VA for a cleaning company?
Choose Dispatch VA ($799/mo) if you run crews across a city and the daily question is who goes where. If you mainly need booking and reminders for a smaller book of recurring clients, Starter ($299/mo) is the usual first plan.
Can it follow up on cleaning quotes?
Lead follow-up is part of Business in a Box ($1,499/mo + $1,000 setup). Starter and Dispatch VA cover support, scheduling, and — for Dispatch VA — the board, but not the full lead-follow-up role.
Is StaffBots a cleaning-business management app?
No. It is the virtual-assistant and dispatch layer, not a full cleaning-operations platform. Keep the software you already use for invoicing or routing if it already works; use StaffBots for the work you would have hired a VA to do.
Get started
Questions or a walkthrough: hello@staffbots.ai. Human Supervisor ($500/mo) is contact-only — email the same address.
See also moving, home services, and property management if you clean for those clients.