AI follow-up and dispatch for moving companies
Moving companies leak work in two places: the estimate that nobody followed up on, and the move day when a crew, a truck, and a window have to stay in sync. Those are the seats teams often fill with an offshore VA or dispatcher. StaffBots is self-serve software for that office: lead follow-up, scheduling, support, and dispatch.
Get Dispatch VA — $799/mo · Get Business in a Box — $1,499/mo + $1,000 setup · See all plans
Estimate lists and move-day boards
A moving office is not a cleaning route book, and it is not a same-day HVAC emergency desk. The pattern is:
- Inbound estimates and “what would this cost?” questions that go cold if nobody replies
- Booking a move window, not a 90-minute service slot
- Move-day dispatch: which crew, which truck, what is the status, what changed
- A calendar that spikes seasonally, then goes quiet, which makes a full-time hire feel expensive in the off-season
StaffBots does not invent a packing inventory or a claims process. It covers the assistant work around the move.
How StaffBots fits
- Lead follow-up (Business in a Box) works the estimate list from your approved language.
- Scheduling books and confirms move windows.
- Dispatch helps assign crews and surface status changes on the day.
- Support triages customer questions before and after the move.
Which plan to start with
- Starter ($299/mo) — answering and booking, smaller volume. Checkout.
- Dispatch VA ($799/mo) — move-day assignment is the gap. Checkout.
- Business in a Box ($1,499/mo + $1,000 setup) — estimates are going cold and you want follow-up plus the rest of the suite. Checkout.
Frequently asked questions
Can StaffBots follow up on moving estimates?
Lead follow-up is included in Business in a Box ($1,499/mo + $1,000 setup). That is the plan to choose if estimate follow-up is the main leak. Dispatch VA ($799/mo) is the better first plan if move-day crew assignment is the painful seat.
Does StaffBots replace a moving-company CRM or inventory app?
No. StaffBots is the assistant and dispatch layer around the tools you already use. It does not claim to be a moving-specific inventory or billing platform.
Is this useful in the off-season, or only in summer peaks?
The same assistants run year-round. Peak season is usually when coverage gaps hurt more — leftover estimate lists, Saturday move-day changes — which is why teams look at software instead of a seasonal offshore hire. We do not publish seasonal performance statistics.
What should a small moving company buy first?
If you mainly need someone to answer and book, start with Starter ($299/mo). If the office problem is the crew board on move days, start with Dispatch VA ($799/mo). Email hello@staffbots.ai if you want Human Supervisor on top.
Get started
Questions or a walkthrough: hello@staffbots.ai. Human Supervisor ($500/mo) is contact-only — email the same address.
Related: lead follow-up, vs an offshore VA.